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013A: Locating a Traveler

Purpose: To provide a step-by-step guide to locating a Traveler in ConcurGov in order to create or update travel documents.

Audience:Federal Travel Arrangers (FTA) and Federal Agency Travel Administration (FATA)


Instructions: After you login...



Select Profile

From the ConcurGov Home page, select the "Profile" drop down tab in the upper right corner.


Locate Traveler

The "Acting as other user" section contains up to 3 options for locating a Traveler. (See Steps 3, 4, and 5).


Option 1: Act on Behalf of Another User

To see a list of Travelers who you have previously located, select the radio button next to “Act on behalf of another user.” Then select the “Search by name or ID” box.

A list of most recent users will display in the drop-down menu. Select the name of the Traveler from the list.

Note: If the name is not displayed in the list then type the name or ID in the box.


Option 2: Book Travel For Any User

To search for a Traveler that you have not previously arranged for, select the radio button next to the “Book travel for any user (Self-assign).”

Enter the name or HHSID of the Traveler in the “Search by name or ID” field. Select the name from the search results list.


Option 3: All Users To Whom I Have Access

To see a Home page that contains the reservations and documents for all Travelers that you support, select the radio button next to “All users to whom I have access.” This can be limited to only the reservations and documents that you have created by selecting the checkbox next to “Only show travel I have arranged.”


Start Session

Once a Traveler has been located using any of the above options, select the "Start Session" button. The Home page will refresh and contain the Traveler's trips and documents.
Note: If the Traveler does not appear using any search method, this Traveler may not be a member of a Group to which you have access. Contact your FATA if you need access to this Traveler.


End Session

When you are finished acting as this user and would like to switch to another user, repeat Steps 3 or 4.

When you are finished acting as another user select the "Done acting for others" button

Note: The “Profile” tab also contains the “Profile Setting” link to update the Traveler’s profile and the link to sign out of ConcurGov.