Select Authorization Tab
From the ConcurGov Home page, select the “Authorizations” tab.
Choose Type of Authorization
Select “New Authorization.”
The “Traveler” name will automatically appear in the “Traveler Name” box. Select “Auth” as the “Document Type.” Click “Next.”
Note: When you book travel, it automatically creates an authorization.
Enter General Information
Step 3a: Document Information
Enter in a “Trip Name” if you did not create one while booking the reservation. Select “Type Code” from the drop-down menu and a “Trip Purpose” from the drop-down menu. Enter in “Document Details” that are standard for your Operating Division (OpDiv).
Step 3b: Trip Information
Select “Multiple Days” from the drop-down menu under “Trip Duration.” Enter in “Depart From” and “Return To.”
Step 3c: Itinerary Locations
Click “Add” to bring up a list of locations.
Enter in your destination in the “Itinerary Location” box and enter trips dates using the calendar icon. Select a “Location Purpose” from the drop-down menu.
Note: The Rates are automatically calculated based on your Temporary Duty (TDY) location.
Click “Save and Close ” when all locations have been added.
After you have entered the above information, click “Create Document.”
A New Authorization will appear with your travel information.
Add Document Attachments
Select the “Summary” tab.
Scroll down to “Document Attachments” and click on the “Upload Document Attachments”” icon.
Select the file you would like to upload from your computer. You may upload up to 10 attachments.
You can also add an attachment using drag and drop. Locate the file on your computer and drag and drop it under “Document Attachments.”
Note: The file must be in TIFF, PNG, PDF, JPG or GIF format and must not exceed 5MB.
All images will appear as tiles under the “Document Attachments” section. Click on the magnifying glass icon to view the image.
Click “Save Changes” when finished.
Expenses & Receipts Tab
Select the “Expenses & Receipts” tab to view expenses associated with this trip.
Reduce Per Diem Rates
Lodging and Meals and Incidental Expenses (M&IE) need to be reduced based on the length of the trip.
30 days = 100% per diem
31-90 days = 75% per diem
91+ days = 55% per diem
Select the edit icon to the left of the first “Lodging” expense. Then select “Copy Per Diem Expense Values and Conditions” under “Edit Expense Details.” Select the last day of your trip from the drop-down menu in “Copy Through.” Manually enter the reduced per diem rate based on your trip length.
Example: $142 x .75 = $106.50.
To add an expense, click “Add Expense.” Enter the “Expense Date”, “Expense Description”, “Cost” and “Payment Method.”
Select “Upload Receipt” and choose file from your computer.
To view your receipt, click the magnifying glass to launch Lightbox. This is a screen overlay that will allow you to zoom in and out and rotate your image.
Select “Save” to complete.
Note: Airfare and Rental Car expenses have automatically been added from your reservation. Lodging and M&IE have also been added based on the Temporary Duty (TDY) location.
Select the “Accounting” tab to enter accounting information for this trip. Select “Add New Account Code.”
Line of Accounting (LOA)
Enter a “Label” based on your OpDiv/StaffDiv Guidelines.
Select the fiscal year in which the travel will take place from the “FY” drop-down menu.
Select a “Common Accounting Number (CAN)” from the drop-down menu.
Select “Object Class Code” from the drop-down menu.
Click “Add to Document.”
Select the “Perform Pre-Audits” tab to verify audit results.
Identify Pre-Audit FAILS
Check for FAILS on the Pre-Audit Results. Select “Justify Pre-Audit Results” to manually enter a justification. Click “Save Justification” to continue.
Note: A HARDFAIL (not shown) requires an adjustment to the document in order to proceed.
Select the “Confirmation” tab to sign the document.
Stamp and Submit
Choose “SIGNED” from the “Status to Apply” drop-down menu. Click “Stamp and Submit Document” to continue.
Note: An arranger may choose “AUTH PPREPARED” if the Authorization needs to be sent to the Traveler for verification. Check with your Federal Agency Travel Administrator (FATA) for guidelines.
Review the pre-audits to verify that all justifications have been provided. Select “Continue Stamping the Document” to continue.
Select the “Accept Signature Text” to legally sign the document.
Select “Close Post Stamping Document Closure Screen” to close the Authorization and begin the routing process.