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ConcurGov Job Aids — Creating an Amendment

028A: ConcurGov Job Aid – Creating an Amendment

Purpose:To provide a step-by-step guide to amending an approved document in ConcurGov.

Audience: Federal Travelers and Federal Travel Arrangers (FTA)

Version: 2.8.9.2017

Instructions: After you login...

 

step1

Locate Document

Select the “Authorizations” tab to locate the document that you need to amend.

Step01
step2

Open Document

Select the document “Name” link on the left to begin creating the Amendment.

Step02
step3

Amend Document

Select “Amend Document” from the “Actions for…” pop-up window.

Step03
step4

Create New Amendment

In the “Comments” section provide an explanation for the Amendment (optional). Select the “Continue” button.

Step04
step5

Create Document

Verify that this is the correct document according to the “Document Name” and “TANUM.” Notice that the “Document Name” now contains a suffix (-1). Then select the “Save Changes” button to create the Amendment.

Step05
step6

Confirm Changes

Once the necessary changes have been made to the document, select the “Confirmation” tab to sign the Amendment.

Step06
step7

Sign Document

Apply the “SIGNED” status in the “Status to Apply” drop-down, and then select the “Stamp and Submit Document” button.

Step07
step8

Review Pre-Audits

Determine if the document has passed or failed the pre-audits and justify any failed audits as needed. Select the “Continue Stamping the Document” button.

Step08
step9

Sign Document

Select the “Accept Signature Text” button to finish signing the Amendment.

Step09
step10

Close and Route Document

Select the “Close Post Stamping Document Closure Screen” button to complete the process and route the document for approval.

Note: Once the funds in an Authorization have been obligated the document can no longer be edited directly and is locked. Once locked, an Amendment must be created to make any changes. Once a Voucher has been approved and processed the document is locked and can no longer be edited. An Amendment must be created to make any changes. All documents, both Authorizations and Vouchers, required re-approval to process.

Step10