Purpose:To provide a step-by-step guide to amending an approved document in ConcurGov.
Audience: Federal Travelers and Federal Travel Arrangers (FTA)
Instructions: After you login...
Select the “Authorizations” tab to locate the document that you need to amend.
Select the document “Name” link on the left to begin creating the Amendment.
Select “Amend Document” from the “Actions for…” pop-up window.
In the “Comments” section provide an explanation for the Amendment (optional). Select the “Continue” button.
Verify that this is the correct document according to the “Document Name” and “TANUM.” Notice that the “Document Name” now contains a suffix (-1). Then select the “Save Changes” button to create the Amendment.
Once the necessary changes have been made to the document, select the “Confirmation” tab to sign the Amendment.
Apply the “SIGNED” status in the “Status to Apply” drop-down, and then select the “Stamp and Submit Document” button.
Determine if the document has passed or failed the pre-audits and justify any failed audits as needed. Select the “Continue Stamping the Document” button.
Select the “Accept Signature Text” button to finish signing the Amendment.
Select the “Close Post Stamping Document Closure Screen” button to complete the process and route the document for approval.
Note: Once the funds in an Authorization have been obligated the document can no longer be edited directly and is locked. Once locked, an Amendment must be created to make any changes.
Once a Voucher has been approved and processed the document is locked and can no longer be edited. An Amendment must be created to make any changes.
All documents, both Authorizations and Vouchers, required re-approval to process.