From the ConcurGov Home page, select the “Travel” tab in the upper left hand side of the page.
Enter TDY Location
Enter the traveler’s TDY location in the “Temporary Duty Location” field by either searching for an agency location or by typing in the city or address as a reference point.
Then select the magnifying glass button and verify the TDY location. Be sure that the “TDY Per Diem Location” field shows the correct location for Sarah’s mission.
You can change the per diem location by selecting the drop-down arrow and choosing another location. You will also be able to change the per diem location for the additional hotel on a later page.
Enter Search Criteria
Enter the departure airport in the “From” field. Enter the departure and return dates for the trip in the appropriate fields. Change the search times as needed.
If the traveler will need to rent a car, select the check box next to “Pick-up/Drop-off car at airport.”
To search for a hotel, select the check box next to “Find a Hotel” and choose the hotel search criteria for the first hotel for the trip.
The traveler can search for a hotel near an airport, a specific address, the agency location, or a reference point/zip code. Then select the “Search” button.
Select the “View Fares” or “Get Rates” button next to the appropriate flight.
The flight details will display the offered fares for the flight. The “Govt. Contracted Discounted” fare should be chosen when available.
Notice the “Lesser policy violation” and “Significant policy violation” listed below their respective rate.
Select the blue rate button for the desired flight to continue.
Select Payment Type
On the “Review and Reserve Flight” screen, scroll down and choose the appropriate payment method for the Operating Division/Staff Division (OpDiv/StaffDiv) from the drop-down menu, then select the “Reserve Flight and Continue” button to continue.
Scroll down to see a list of car vendors for this TDY location. Select the car by selecting the rate button next to the appropriate car. Government rates should be chosen when available.
On the “Review and Reserve Car” screen, review the information and select “Reserve Car and Continue” button to continue.
Change Hotel Search
To select a hotel for a portion of the trip, select the “Change Search” link on the left.
Update the “Check-out Date” for the first hotel. Change the TDY and Per Diem Location if needed. Then select the “Search” button.
Select First Hotel
From the list of hotels for this TDY location, select the “View Rooms” or “Get Rates” button to see the available rates.
Select the rate button next to the desired room to reserve this room rate. FedRooms rates should be chosen when available.
Review Hotel Details
Review the hotel information on the “Review and Reserve Hotel” screen. Indicate you understand and accept the cancellation policy by selecting the box next to “I agree to the hotel’s rate rules, restrictions, and cancellation policy.”
Then select the “Reserve Hotel and Continue” button.
Add Second Hotel
From the “Trip Overview” section of the itinerary, select the “Hotel” link to add a hotel.
From the “Trip leg selection” pop-up window, select “New location” and then select the “Search” button.
Enter Dates and Location
In the “Find a Hotel” section, update the check-in and check-out dates of the 2nd hotel. Add the 2nd location in the search criteria and then select the “Edit” button to change the per diem location.
Note: The new location will need to be entered into the “Reference Point” field in order to avoid having the previous hotels displayed.
Select Second Hotel
From the list of hotels for the second TDY location, select the “View Rooms” button to see the available rates.
Select the rate button next to the hotel to reserve this room rate.
Review Hotel Details
Read the hotel rate details and cancellation policy and select the box next to “I agree to the hotel’s rate rules, restrictions, and cancellation policy.” Then select the “Reserve Hotel and Continue” button.
From the “Travel Details” page, review all the reservations before confirming.
Continue to add additional hotels as needed. Be sure to update the dates for each hotel.
Scroll to the bottom of the page to review all the choices. To make any changes, select the “Change” link for that segment of the reservation. To cancel part of the reservation, select the “Cancel” link next to that segment of the reservation.
Scroll to the bottom of the page. If everything is in order, select the “Next” button to continue.
Update Booking Information
Enter a name for the trip in the “Trip Name” field. This will help to identify the Authorization from the home page. Select the trip type in the “Type Code” drop-down. Give a description of the trip in the “Document Detail text field. Then select the “Next” button.
Note: Only enter a comment for the travel agent when necessary as this will incur an additional fee.
Review the trip details once more on the “Trip Confirmation” page before booking. Scroll to the bottom of the page to review each segment of the trip.
At the bottom of the “Trip Confirmation” page, select the “Confirm Booking” button to finalize the reservations.
ConcurGov will automatically create the Authorization based on the reservation.
From the “Summary” page, verify the TDY locations and dates in the “Document Information” section.