Select Vouchers Tab
Select the "Vouchers" tab.
Select New Voucher
Select the "New Voucher" tab to begin.
Select Document Type
Select the drop-down arrow in the "Document Type" field and select "Vch from Auth." Then select the "Create Document" button.
Select the Authorization
In the "Document List" section, select the edit icon next to the Authorization that is ready to be vouchered. This can be identified by the "Document Name," "TA Num," or "Departure Date."
Select Trip Information Tab
Select the "Trip Information" tab to see the trip dates.
Enter New Date
Enter the new date of the trip in either the "Trip Begin Date" field or the "Trip End Date" field. Select the "Create Document" button to create the Voucher.
Select Expenses & Receipts Tab
Select the "Expenses & Receipts" tab to verify the expenses and add any additional expenses for the trip.
Verify that the M&IE (Meals & Incidental Expenses) are correct and that any days that Christy was on full travel status have been changed to the full amount.
Step 9a: Edit an Expense
Select the pencil icon next to any expense that requires updating. The "Edit Expense Detail" box will reflect the expense you selected.
Modify the fields that need to be updated, then select "Save."
Step 9b: Delete an Expense
To delete an expense, select the checkbox in the "Delete" column next to the expense. Then select the "Delete Selected Expenses" button.
Step 9c: Add an Expense
Select the "Add Expense" button. Enter the new cost of the expense in the "Cost" field, and verify that the "Payment Method" is correct. Then select the "Save" button.
Continue to add any additional expenses that were incurred due to the change. When complete, select the "Save" button.
Upload any paper receipts to the Voucher. To upload a receipt image from your computer's hard drive, select "Attach Receipt Images" button from the "Summary" tab under the "Receipts" section. To fax a paper receipt to ConcurGov, select "Print Fax Cover Page." See ConcurGov Job Aid 027A: Attaching Paper Receipts for reference on this step.
Select the "Totals" tab to verify the totals for the trip are correct.
Perform Pre-Audit Check
Select the "Perform Pre-Audits" tab to verify the audit tests.
Select Confirmation Tab
Select the "Confirmation" tab to sign the document.
Sign the Voucher
Select the "SIGNED" stamp from the "Status to Apply" drop-down. Select the "Stamp and Submit Document" button to continue.
Note: An Arranger must choose the "VOUCHER PREPARED" stamp in order to route the document to the Traveler for verification and signature. An Arranger cannot sign on behalf of the Traveler.
Select the "Continue Stamping the Document" button to continue.
Complete Signing Process
The system will ask you to approve signing the document electronically. To approve this, select the "Accept Signature Text" button.
Note: Arrangers will not see this screen as they do not sign the document. An Arranger cannot sign on behalf of the Traveler.
Close and Route Voucher
Select the "Close Post Stamping Document Closure Screen" button to close the Voucher and begin the routing process. Notice the "Receipt Checklist" area. This contains a list of the required receipts for the Traveler's OpDiv/StaffDiv.