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032A: Adjusting Travel Dates on a Voucher

Purpose:To provide a step-by-step guide to adjusting travel dates for a trip when creating a Voucher in ConcurGov.

Audience: Federal Travelers and Federal Travel Arrangers (FTA)

Version: 2.05.16.19

Instructions: After you login...

 

step1

Vouchers Tab

From the Home page of ConcurGov, select the "Vouchers" tab.

Step01a
step2

New Voucher

Select the "New Voucher" tab to begin.

Step02
step3

Document Type

Select "Vch From Auth" from the "Document Type" drop-down menu. Click on "Next."

Step03
step4

Open Document

Select the radio button next to the Authorization that is ready to be vouchered. Click on "Select."

Step04
step5

Edit Itinerary Location Dates

Scroll to the bottom of the "General Information" page to the "Itinerary Locations" section. Select the radio button next to the trip dates you would like to adjust and click on "Edit."

Step05

Choose the new "From" and "To" dates using the calendar icon.

Step05

Click "Save."

Step05
step6

Edit Travel Dates

Under "Travel Dates", choose the new "Begin Travel" and "End Travel" dates using the calendar icon. Click on "Create Document."

Step06
step7

Expenses & Receipts

Select the "Expenses & Receipts" tab to verify the expenses and add any additional expenses for the trip.

Step07
step8

Verify Expenses

Verify that the "M&IE" (Meals & Incidental Expenses) are correct and that full travel days have been changed to the full amount.

Step08
step9

Step 9a: Edit an Expense

To edit an expense, select the edit icon next to the expense. Update the "Expense Date." Choose an "Expense Description" from the drop-down menu. Manually enter the "Cost" and choose a "Payment Method" from the drop-down menu. Click on "Save."

Step09a

Step 9b: Delete an Expense

To delete an expense, select the checkbox in the "Delete" column next to the expense. Then select the "Delete Selected Expenses" button. Click on "Save."

Note: Travel expenses should not be entered for before or after the trip begin or end date.

Step09b

Step 9c: Add an Expense

To add a new expense, select the "Add Expense" button then enter the "Expense Date", "Expense Description", "Cost", and "Payment Method." Click on "Upload Receipt" to attach an image of the receipt from your computer. Click "Save" when finished.

Step09c
step10

Sign Document

Select the "Sign Document" button to begin the signing and routing process.

Step10
step11

Review Document

Review the document for "Errors" and "Warnings" under "Auditing and Compliance. "Enter in a "Justification" if necessary. Click "Save and Continue."

Step11
step12

Select Approvers

The "Select Approvers" page displays the selected approvers for this document. If permissible, you may edit approvers for each step. Click on "Save and Continue."

Step12
step13

Sign and Route Document

Select "SIGNED" from the "Status To Apply" drop-down menu. Enter in "Comments" if necessary. Click on "Sign Document."

Step13
step14

Routing Confirmation

You will receive a "Success!" message when your document has been successfully routed.

Step14