Purpose:To provide a step-by-step guide to adding a Travel Reservation to an existing Authorization.
Audience: Federal Travelers and Federal Travel Arrangers (FTA)
Instructions: After you login...
From the ConcurGov Home page, select the “Travel” tab.
From the “Travel Authorizations” section, select the radio button next to “Add Travel to an Existing Authorization.”
Note: “Add Travel to an Existing Authorization” will only display if there is open/amended Authorizations. Refer to 028 Job Aid – Creating an Amendment to see the process for creating an Amendment.
Next, select the appropriate Authorization from the “Select an Auth” drop-down menu.
Book all travel as normal.
Refer to the 010: Job Aid – Booking a Travel Reservation in ConcurGov for the full process. When the booking process is complete, ConcurGov will proceed to the Authorization.
Select the “Expenses & Receipts” tab to begin the process of entering any additional expenses that may be required based on the reservation.
Enter each expense in the “Add Expense Details” section and select the “Save” button.
For the complete process of creating an Authorization, see the 014: Job Aid - Creating an Authorization from a Travel Reservation in ConcurGov.
Next select the “Accounting” tab to see the accounting information.
Verify that the Account Code was added correctly on the Authorization by checking the “Classification Code” field. If a change needs to be made, delete the incorrect Line of Accounting (LOA) and add the new LOA.
Note: If the Authorization has already been approved, see your Federal Agency Travel Administrator (FATA) or Federal Financial Travel Approver before making any changes.
Select the “Confirmation” tab to begin signing the document.
Select the “SIGNED” stamp in the “Status to Apply” drop-down menu. Then select the “Stamp and Submit Document” button.
Note: An Arranger can use the “AUTH PREPARED” stamp if they want to send the Authorization to the Traveler to sign.
Verify that the document has passed all pre-audits. Enter a justification for any FAILs.
Select the “Continue Stamping the Document” button to begin the signing process.
Select the “Accept Signature Text” button to complete the signing process.
Select the “Close Post Stamping Document Closure Screen” button to close the Authorization and begin the routing process.