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ConcurGov Job Aids — Adding a Travel Reservation to an Existing Authorization

017A: ConcurGov Job Aid –Adding a Travel Reservation to an Existing Authorization

Purpose:To provide a step-by-step guide to adding a Travel Reservation to an existing Authorization.

Audience: Federal Travelers and Federal Travel Arrangers (FTA)

Version:2.8.23.2017

Instructions: After you login...

 

step1

Select Travel Tab

From the ConcurGov Home page, select the “Travel” tab.

Step01
step2

Step 2a: Select Type of Travel Authorization

From the “Travel Authorizations” section, select the radio button next to “Add Travel to an Existing Authorization.”

Note: “Add Travel to an Existing Authorization” will only display if there is open/amended Authorizations. Refer to 028 Job Aid – Creating an Amendment to see the process for creating an Amendment.

Step02a

Step 2b: Select Authorization

Next, select the appropriate Authorization from the “Select an Auth” drop-down menu.

Step02b
step3

Proceed with Booking Travel

Book all travel as normal.

Refer to the 010: Job Aid – Booking a Travel Reservation in ConcurGov for the full process. When the booking process is complete, ConcurGov will proceed to the Authorization.

Step03
step4

Select Expenses & Receipts Tab

Select the “Expenses & Receipts” tab to begin the process of entering any additional expenses that may be required based on the reservation.

Step04
step5

Add Expenses

Enter each expense in the “Add Expense Details” section and select the “Save” button.

For the complete process of creating an Authorization, see the 014: Job Aid - Creating an Authorization from a Travel Reservation in ConcurGov.

Step05
step6

Select Accounting Tab

Next select the “Accounting” tab to see the accounting information.

Step06
step7

Verify Account Code

Verify that the Account Code was added correctly on the Authorization by checking the “Classification Code” field. If a change needs to be made, delete the incorrect Line of Accounting (LOA) and add the new LOA.

Note: If the Authorization has already been approved, see your Federal Agency Travel Administrator (FATA) or Federal Financial Travel Approver before making any changes.

Step07
step8

Select Confirmation Tab

Select the “Confirmation” tab to begin signing the document.

Step08
step9

Sign Document

Select the “SIGNED” stamp in the “Status to Apply” drop-down menu. Then select the “Stamp and Submit Document” button.

Note: An Arranger can use the “AUTH PREPARED” stamp if they want to send the Authorization to the Traveler to sign.

Step09
step10

Perform Pre-Audits

Verify that the document has passed all pre-audits. Enter a justification for any FAILs.

Step10
step11

Stamp Document

Select the “Continue Stamping the Document” button to begin the signing process.

Step11
step12

Accept Signature

Select the “Accept Signature Text” button to complete the signing process.

Step12
step13

Close and Route Document

Select the “Close Post Stamping Document Closure Screen” button to close the Authorization and begin the routing process.

Step13