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Payroll Services Letter 05-19.1: Restored Annual Leave Requests

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Payroll Services Letter 05-19.1: Restored Annual Leave Requests

Number: PS05-19.1

Date: April 17, 2005 (Revised May, 2009)

Subject: Restored Annual Leave Requests

Category: Leave


Reference: PS05-19, Subject: Restored Annual Leave Requests, dated April 17, 2005. PS05-19.1 supersedes PS05-19. Please replace that letter with this one.

Purpose

This letter describes new procedures for processing approved restored annual leave requests. The new procedure is part of the conversion of the HHS payroll system to the Defense Finance and Accounting Service (DFAS).

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Effective April 17, 2005, Human Resource Centers will no longer have the ability to process restored leave requests using the Payroll Error Correction System. Payroll Liaisons must forward the approved requests for restored leave to their Payroll Customer Service Team for processing.

The restored leave requests must be sent electronically through the Peregrine system. Use the Peregrine classification – Category: LEAVE Subcategory: ADVANCED/RESTORED LEAVE

The Peregrine ticket must include the following information in the appropriate fields:

  • Employee name
  • SSN
  • Effective date
  • Number of hours approved
  • Leave year

The Payroll Customer Service Team will process the request to establish a restored leave account in the DFAS payroll system. Until the information is updated in the payroll system, an employee may not use the restored leave.

Timekeepers must not submit restored annual leave on the time and attendance record until they verify with the employee that the balance shows on the employee's Leave and Earnings Statement.Otherwise, the leave hours will be converted to another form of leave (annual, compensatory, credit hours or leave without pay). For further information on leave conversion, see the Payroll Services Letter entitled “Biweekly Payroll Process.”

For further assistance or for questions regarding the information in this letter, please contact your Payroll Customer Service Team.