LinkedIn Logo

Payroll Services Letter 13-01: Night Differential for Title 38 Employees on an Intermittent Schedule

""

Payroll Services Letter 13-01: Night Differential for Title 38 Employees on an Intermittent Schedule

Number: PS 13-01

Date: April 1, 2013

Subject: Night Differential for Title 38 Employees on an Intermittent Schedule

Category: Title 38 Intermittent


Purpose

The purpose of this letter is to inform the HHS Operating Divisions (OPDIV) of the new procedure for processing night differential for Title 38 employees on an intermittent schedule who work between the hours of 6:00pm and 6:00am.

_ _ _

Preparation of Excel Spreadsheet

Effective immediately, OPDIV representatives must complete the night differential spreadsheet (example attached at Appendix A) for Title 38 nurses who are working on an intermittent schedule. The spreadsheet includes the employee’s name, hourly salary rate used for calculating premium pay, number of night differential hours and date worked.

Submission of Service Center ticket

The OPDIV representative must submit a Service Center ticket to the Payroll Services Division (PSD) and attach the night differential spreadsheet to the ticket. Use Service Center classification – Category Pay, Subcategory Pay Adjustment.

The following information must be included in the Description field of the Service Center ticket: Due to DFAS system error this intermittent employee cannot receive automatic payment for night differential. Please manually pay the employee for (number of night differential hours worked) for Pay Period Ending (PPE) (date of the pay period ending that the night differential was worked).

Copies of the timecard must be attached to the Service Center ticket.

After the ticket has been received, PSD will email the spreadsheet to the DFAS Cleveland payroll office, and fax the timecards to Imaging.

For further assistance, or for questions regarding the information in this letter, please contact your PSD Customer Service Team.


Attachment A

Sample Night Differential Title 38 Intermittent Employees Spreadsheet

Employee Name Hourly Rate ND Hours Date Amount to be Paid
John Doe 27.56 2 2/24/2013 (multiply hourly rate by ND hours)
27.56 3 2/25/2013 (multiply hourly rate by ND hours)
Jane Smith 30 5 2/24/2013 (multiply hourly rate by ND hours)