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Human Resources

Enterprise Human Resources and Payroll Systems

HR Manual

 

 
Manual Chapter Section Index
  
  [PDF 470kb ]
  [PDF 52kb ]
  [PDF 68kb ]
 
Chapter 1. Introduction to EHRP
  
       
Section      
1-1 Introduction [PDF 152KB]
       
1-2 1-3 Accessing the System [PDF 204KB]
  1-3 Logon and Logoff Procedure  
  1-3 Password  
  1-4 EHRP Security  
  1-5 EHRP System Hours  
       
1-3 1-7 Navigation EHRP [PDF 833kb]
  1-7 Menu  
  1-7 Path to Pages  
  1-7 Page Groups  
  1-8 Hyperlinks  
  1-8 New Window  
  1-9 Fields  
  1-9 Data Entry Formats  
  1-10 Searches  
  1-11 Lookup  
  1-12 Calendar Functions  
  1-12 Shortcuts  
  1-13 Federal Data Flags  
  1-14 Include History Mode  
  1-14 Save and Cancel  
  1-15 Warnings and Errors  
       
1-4 1-19 Behind the Scenes [PDF 475kb]
  1-19 Relational Database Technology  
  1-19 Tables  
  1-19 Required Fields  
  1-19 Effective Dating  
  1-20 Rows in a Relational Database  
  1-21 Adding New Data  
  1-22 Retroactive Actions  
  1-23 Actions Related to Pay Periods  
  1-23 Sequenctially and Autogenerated Number vs. Smart-Coded Numbers  
  1-23 EmplID  
  1-23 Department ID  
  1-24 Business Unit/Set ID  
       
1-5 1-25 Information Tools [PDF 353kb]
  1-25 Inquire Pages  
  1-26 Reports  
  1-26 Run Control Ids  
  1-26 Report Manager  
  1-27 Queries  
       
 
Chapter 2. Position Management
  
       
2-1 2-1 Position Management Overview [PDF 228kb]
  2-2 Job Codes  
  2-3 Positions  
  2-3 Position Numbering  
  2-4 Hierarchical Relationship  
  2-4 Job Code and Position Data Override  
  2-4 Processing Personnel Actions  
  2-5 Position Actions Request  
  2-5 Job Code Reuse  
  2-5 Key Benefits  
       
2-2 2-7 Job Codes [PDF 450kb]
  2-7 Procedure  
  2-13 Career Ladder Job Codes  
  2-14 Modifying Job Code Data  
  2-14 Inactivating Job Codes  
  2-14 Reactivating Inactive Job Codes  
       
2-3 2-17 Positions [PDF 1166kb ]
  2-17 Does the Position Already Exist?  
  2-18 Procedure  
  2-29 Initializing Positions  
  2-29 Modifying Position Data  
  2-30 Changing Reports to Information  
  2-31 Inactivating Positions  
  2-31 Reactivating Inactive Positions  
       
2-4 2-33 Information Tools [PDF 940kb ]
  2-33 Inquire Pages (Views) vs. Reports  
  2-33 Procedure  
  2-34 Position History View  
  2-35 Vacant Budgeted Positions View  
  2-37 Active/Inactive Positions Report  
  2-42 Active Position History Report  
  2-43 Incumbent History Report  
  2-44 Vacant Position Report  
  2-44 Exception Override Report  
  2-45 OF8 Report  
       
 
Chapter 3. PAR Processing -- Overview
  
       
3-3 3-1 PAR Processing Overview [PDF 895kb ]
  3-1 Workflow  
  3-2 Workflow Roles  
  3-3 WIP Statuses  
  3-6 Worklist  
  3-7 Worklist Sample  
  3-8 Removing Items from the Worklist  
  3-9 Action and Reason Codes  
  3-10 List of Action and Reason Codes  
  3-16 EmplID  
       
 
Chapter 4. PAR Processing -- Cancellations and Corrections
  
       
4-1 4-1 Cancellations [PDF 330kb ]
  4-1 Salary and Step Information  
  4-1 Procedure  
  4-5 Prior Row Cancellation  
  4-5 Cancellation of Conversion row  
       
4-2 4-6 Corrections [PDF 409kb ]
  4-6 Types of Corrections  
  4-6 Procedure for Correcting a OPM action  
  4-9 Prior Row Corrections  
  4-9 Procedure for Correction a Non-OPM action  
       
 
Chapter 5. PAR Processing -- Appointments
  
       
5-1 5-1 (NOA 1010) Career Conditional Appointment [PDF 1111kb ]
       
5-2 5-29 (NOA 1300) Transfer [PDF 1235kb ]
       
5-3 5-57 (NOA 1400) Reinstatement [PDF 1701kb ]
  5-58 Processing the Reinstatement as the Gaining Agency (IMPACT to EHRP)  
  5-82 Processing the Reinstatement as the Gaining Agency (EHRP to EHRP)  
       
5-4
5-105
 Concurrent Hires [PDF 1964kb ]
  5-106 Processing the Concurrent Hire for an Employee With History in EHRP  
  5-120 Processing the Concurrent Hire for an Employee With No History in EHRP  
       
 
Chapter 6. PAR Processing -- Returns to Duty from Non Pay Status
  
       
6-1 6-1 (NOA 2920) Return to Duty [PDF 552kb ]
       
 
Chapter 7. PAR Processing -- Separations
  
       
7-1 7-1 (NOA 3020) Retirement - Voluntary [PDF 591kb ]
7-2 7-11 (NOA 2550) Termination - Expiration of Appointment [PDF 433kb ]
       
 
Chapter 8. PAR Processing -- Placements in Non-pay or Non-duty Status
  
       
8-1 8-1 (NOA 4600) Leave Without Pay NTE  
       
 
Chapter 9. PAR Processing -- Conversions
  
       
9-1 9-1 (NOA 5420) Conversion to SES Career Appointment [PDF 893kb ]
       
 
Chapter 10. PAR Processing -- Position Changes, Extensions, and Miscellaneous Changes
  
       
10-1 10-1 (NOA 7020) Promotion [PDF 716kb ]
10-2 10-15 (NOA 7130) Change to Lower Grade [PDF 689kb ]
10-3 10-27 (NOA 7210) Change of Appointing Office [PDF 788kb ]
10-4 10-43 (NOA 7600) Extension of Appointment NTE [PDF 379kb ]
10-5 10-47 (NOA 7810) Change in Work Schedule [PDF 510kb ]
       
 
Chapter 11. PAR Processing -- Pay Changes and Miscellaneous Changes
  
       
11-1 11-1 (NOA 8400) Individual Cash Award [PDF 437kb ]
11-2 11-7 (NOA 8810) FEGLI Change [PDF 500kb ]
       
 
Chapter 12. PAR Processing -- Department Specific Actions
  
       
12-1 12-1 (NOA 9870) Processing Premium Pay [PDF 596kb ]
12-2 12-9 Physicians Special Pay [PDF 622kb ]
12-3 12-22 (NOA 9580) Physician's Comparability Allowance [PDF 566kb ]
12-4 12-32 Processing TSP Underdeductions [PDF 507kb ]
12-5 12-42 (NOA 9995) Address Changes [PDF 504kb ]
12-6 12-48 Transfer in Leave [PDF 502kb ]
12-7 12-54 Transportation Equity Act [PDF 321kb ]
12-8 12-57 Commissioned Corps [PDF 744kb ]
       
 
Chapter 13. PAR Processing -- Automatic Actions
 
       
13-1 13-1 Probation Termination [PDF 266kb ]
  13-5 Tenure Conversion [PDF 232kb ]
  13-9 Within-Grade Increase (WGI) [PDF 391kb ]
       
 
Chapter 14. PAR Processing -- Information Tools
 
       
14-1 14-1 Information Tools [PDF 1961kb ]
  14-1 Inquire Pages vs. Reports  
  14-2 Job Summary View  
  14-4 Personal Data View  
  14-7 Multiple Jobs View  
  14-9 Nid Lookup View  
  14-10 Notice of Personnel Action -- SF50: Method 1  
  14-16 Notice of Personnel Action -- SF50: Method 2  
  14-21 Generating Public Queries  
  14-23 List of EHRP Public Queries  
       
 
Chapter 15. Base Benefits
  
       
15-1 15-1 Overview [PDF 158kb ]
       
15-2 15-3 Setting up Dependent / Beneficiary Data [PDF 518kb ]
  15-7 Changing Dependents / Beneficiaries  
       
15-3 15-9 Processing Health Benefits [PDF 599kb ]
  15-10 Starting an Employee's Health Benefits  
  15-12 Changing an Employee's Health Benefits  
  15-14 Terminating or Stopping an Employee's Health Benefits  
  15-15 Changing a Temporary Employee's Health Benefits  
       
15-4 15-17 Processing Thrift Savings Plans (TSPs) [PDF 472kb ]
  15-18 Starting an Employee's TSP Contributions  
  15-21 Changing an Employee's TSP Contributions  
  15-22 Stopping an Employee's TSP Contributions  
       
15-5 15-25 Information Tools [PDF 451kb ]
       
 
Chapter 16. Pay Actions
  
       
16-1 16-1 Overview [PDF 164kb ]
       
16-2 16-3 Net Direct Deposits [PDF 479kb ]
  16-4 Starting an Employee's Net Direct Deposit  
  16-7 Changing an Employee's Net Direct Deposit  
  16-8 Stopping an Employee's Net Direct Deposit  
       
16-3 16-11 Taxes [PDF 934kb ]
  16-12 Start an Employee's Tax Withholding  
  16-20 Employees Who Work and Live Different Locations and Need to Pay Separate Locality Taxes  
  16-23 Changing an Employee's Tax Withholding  
  16-24 Stopping an Employee's Tax Withholding  
       
16-4 16-29 General Deductions [PDF 456kb ]
  16-29 Starting an Employee's General Deductions  
  16-33 Changing an Employee's General Deductions  
  16-34 Stopping an Employee's General Deductions  
       
16-5 16-39 Savings Bonds [PDF 912kb ]
  16-40 Starting an Employee's Savings Bonds Elections/Contributions  
  16-46 Changing an Employee's Savings Bonds Elections/Contributions  
  16-48 Stopping an Employee's Savings Bonds Elections/Contributions  
       
 
Chapter 17. Recruit 52 Actions
  
       
17-1 17-1 Recruit 52 Processing Overview [PDF 370kb ]
       
17-2 17-17 Reviewing and Processing Recruit 52 Actions [PDF 466kb ]
       
 
Chapter 18. Mass/Mask Actions
  
       
18-1 18-1 Mass/Mask Overview [PDF 257kb ]
  18-1 Introduction  
  18-1 Mass Actions  
  18-2 Mask Actions  
       
18-2 18-3 Mass Actions [PDF 634kb ]
  18-3 Leave Category Change Mass  
  18-4 Performance Ratings Mass  
  18-7 NTE Date Mass  
  18-8 CFC Mass  
  18-9 PSP Mass  
  18-10 PCA Mass  
  18-11 Union Dues Mass  
  18-14 Employee Realignment Mass  
       
18-13 18-15 Mask Actions [PDF 479kb ]
  18-15 Award Mask  
  18-17 Health Benefits Mask  
  18-20 Employee Realignment Mask  
       
18-4 18-25 Information Tools [PDF 313kb ]
  18-25 Mass/Mask Query Overview  
  18-25 Mass/Mask Process Queries  
  18-26 Procedure  
  18-28 Mass/Mask Query Report Reference Guide  
       
  [PDF 266kb ]
       
 
Appendix B: Quick Reference Guide
  
  [PDF 263kb ]
  [PDF 2938kb ]
       
  [PDF 515kb ]

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Last revised: September 15, 2003

 

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