Payroll Services Letter 05-22.2: Standard Forms 50 Required by DFAS Payroll Office

Number: PS05-22.2

Date: April 17, 2005 (Revised May, 2009)

Subject: Standard Forms 50 Required by DFAS Payroll Office

Category: Personnel Actions

Reference: PS05-22.1, Subject: SF50 Forms Required by DFAS Payroll Office, dated June, 2008. PS05-22.2 supersedes PS05-22.1. Please replace that letter with this one.

Purpose

This letter identifies personnel actions that Human Resource (HR) Centers are required to send a copy of the SF 50 to the Defense Finance and Accounting Services (DFAS) Cleveland Payroll Office.

_ _ _

Effective April 17, 2005, personnel actions that require manual intervention by the DFAS payroll office must have hardcopy SFs 50 sent directly to the DFAS payroll office. The personnel action must be processed through the Enterprise Human Resource Payroll (EHRP) system and updated in the payroll system before DFAS will take action. The SF 50 must be mailed or faxed to Imaging at the address/number provided below.

These hardcopy SFs 50 are required to effect resolution of the employee’s case. The required SFs 50 are:

1. Cancellation (001) SF 50 actions.
2. Correction (002) SF 50 actions, if the correction affects other than the most recent action (i.e., 002 correction with remarks identifying the date effective and information truly being corrected).
3. Change in Retirement Plan (NOAC 803).
4. Award SFs 50 for inactive employees when the record no longer exists in the personnel system.
5. SF 50 required by the civilian payroll office to complete an Equal Employment Opportunity settlement, a back pay settlement, a debt for waiver purposes, or any other audit requiring SF 50 documentation.
6. An SF 50 documenting the following:
   1. LWOP to active military duty/training.
   2. Suspension identifying non-consecutive dates.
   3. A change in Service Computation Date (NOAC 882) with remarks that identify an effective date other than the date in block 4 of the SF 50.
   4. An employee to whom a Recruitment Bonus has been paid and separates before the agreement expiration date.

The SF50 must be mailed or faxed to:

        DFAS Cleveland
        Civilian Payroll Office
        8899 E 56th Street
        Indianapolis IN 46249-1900

                        Or:

        Toll Free: 1 (866) 401-5849
        Commercial: 1 (317) 275-0354

For further assistance or for questions regarding the information in this letter, please contact your Payroll Customer Service Team.